Effective preparation is essential to ensure having a successful borad event. Even with the best intentions, technical issues may arise during a meeting. A good moderator can ensure that the meeting is smooth and productive.
You can prepare for an online meeting by reading through the documents prior the meeting. This will allow you to understand the topics discussed in the meeting and will also give you the opportunity to make notes on the document. This will help you stay organized and prevent see this confusion during the discussion.
A clear plan of action is another important aspect to consider when planning. This involves the identification of agenda items, determining the purpose of the meetings and confirming that attendees are aware of the items. It is also a good idea to have a set of rules for the meeting, like restricting the amount of time that one topic is discussed or having a break for discussion in case you feel that the group is losing energy or enthusiasm.
Lastly the use of an online meeting management tool with features such as voting and polling will allow you to take each member’s opinion into consideration when making the decision. This will increase your odds of reaching a unanimous decision at the end.