Online board meeting is an excellent method directors to be part of the decision-making process without having to travel. Online meetings are less productive than face-toface meetings due a number of challenges. For instance internet connections can be sluggish or devices may be able to reboot at unconvenient times. By following the best practices to facilitate productive virtual meetings, however, you can ensure streamlined working flow and an effective engagement among board members.
The first step towards successful online meetings is having an active agenda. The presence of a clear agenda that has each topic clearly defined will boost efficiency and help keep the event on track throughout the duration. The agenda should be distributed to attendees at least a week prior to the meeting to allow them to review it and provide feedback. This also gives attendees an opportunity to conduct any research or create questions ahead of time.
During the actual meeting, the chair should listen to everyone. This will prevent one https://www.yourboardmeeting.org/statutory-requirements-for-board-composition-in-different-countries/ person from dominating the discussion. It’s also crucial that everyone attends the meeting with a microphone and speak clearly. The chair should be aware of anyone who’s having trouble using the technology and encourage the attendees to speak loudly. The chair should also stay clear of using slides to present information in meetings. Slides are distracting and can take too long to read.
After the meeting has ended the chair should make sure to record minutes of the meeting and keep them for future reference. The minutes should include the most detail possible but should not include any personal opinions or informal discussions that aren’t relevant for the task at present.